What must be eliminated from the personal information system when it is no longer necessary?

The essential aspect of managing a personal information system complies with privacy and data protection standards, which necessitate that organizations eliminate personal information when it is no longer required for the purpose for which it was collected. This practice aligns with principles of data minimization and retention policies, ensuring that organizations do not hold on to personal data longer than necessary, thereby reducing the risk of data breaches and protecting individuals' privacy rights.

While there may be situations where redundant information, inactive records, or archived data do not need to be stored indefinitely, the focus here is specifically on personal information. This type of information can include sensitive details about individuals, and its retention poses a higher risk if it is not essential for operational needs or legal requirements. Thus, timely disposal of personal information safeguards against potential unauthorized access or misuse.